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You can convert and open spreadsheets in Numbers on iPhone, iPad, iPod touch, Mac, or online at iCloud.com.

Convert and open spreadsheets in Numbers on iPhone or iPad

You can work with a variety of file formats in Numbers on your iPhone or iPad. Check which formats are compatible with Numbers on iPhone and iPad.

Convert a Numbers spreadsheet in Numbers on iPhone or iPad

If you want to open a Numbers spreadsheet in another app like Microsoft Excel, use Numbers to convert the spreadsheet into the appropriate format.

In Numbers, open the spreadsheet that you want to convert, then tap the More button .
Tap Export.
Choose a format for your spreadsheet. For example, to open your Numbers spreadsheet in Microsoft Excel, choose Excel.
Choose any additional options in the window that appears. For example, when exporting to Excel you can choose whether to create a worksheet for each table or for each sheet. If you create a separate worksheet for each table, you can choose whether to include a summary worksheet with links to all the tables.
Choose how you want to send your spreadsheet, like with Mail or Messages.

Open a file in Numbers on your iPhone or iPad

To open a file like an Excel spreadsheet on your iPhone or iPad, tap the file in the spreadsheet manager. If you don’t see the spreadsheet manager, tap the Back button (on an iPhone or iPod touch) or Spreadsheets (on an iPad), then tap the file that you want to open. If a file is dimmed, it’s not in a compatible format.

You can also open a file in Numbers from a different app like the Files app, or from an email:

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Open the other app, then select the spreadsheet or attachment.
Tap the Share button .
Tap Copy to Numbers. The original file remains intact.

After the file opens, you might get a message that the file was last edited in an app other than the most recent version of Numbers. Tap Done to open the file in Numbers.

When you open an Excel file with a pivot table in Numbers 11.2 or later, the pivot table might look different in Numbers than it does in the Excel file.

Convert and open spreadsheets in Numbers for Mac

You can work with a variety of file formats in Numbers for Mac. Check which formats are compatible with Numbers for Mac.

Convert a Numbers spreadsheet in Numbers for Mac

If you want to open a Numbers spreadsheet in another app like Microsoft Excel, use Numbers to convert the spreadsheet to an appropriate format.

In Numbers, open the Numbers spreadsheet that you want to convert.
Choose File > Export To, then select the format.
In the window that appears, you can choose a different format or set up any additional options. For example, you can require a password to open an exported PDF, or choose the format for an exported Excel spreadsheet.
Click Next.
Enter a name for your file and select a folder to save it to.
Click Export.

To send a file in a specific format through Mail, Messages, AirDrop, or Notes, choose Share > Send a Copy, choose how you want to send the spreadsheet, then choose a format.

Open a file in Numbers for Mac

You can open a file from the Finder or from the Numbers app:

From the Finder, Control-click the file, then choose Open With > Numbers. If Numbers is the only spreadsheet app on your Mac, you can just double-click the file.
From the Numbers for Mac app, choose File > Open, select the file, then click Open. If a file is dimmed, it’s not in a compatible format.

When the file opens, you might get a message that the spreadsheet will look different. For example, Numbers notifies you when fonts are missing. You might see also see warnings when you open spreadsheets created in older versions of Numbers.

When you open an Excel file with a pivot table in Numbers 11.2 or later, the pivot table might look different in Numbers than it does in the Excel file.

Convert and open spreadsheets in Numbers for iCloud

Numbers for iCloud lets you open, edit, and share your files from a supported browser on a Mac or PC. Check which formats are compatible with Numbers for iCloud.

Convert a Numbers spreadsheet in Numbers for iCloud

Sign in to iCloud.com with your Apple ID.
Click Numbers.
In the spreadsheet manager, click the More button on the file you want to convert, then choose Download a Copy. If you have the spreadsheet open, click the Tools button in the toolbar, then choose Download a Copy.
Choose a format for the spreadsheet. The file begins to download to your browser’s download location.

Open a file in Numbers for iCloud

Sign in to iCloud.com with your Apple ID.
Click Numbers.
Drag the file you want to upload into the spreadsheet manager in your browser. Or click the Upload button , select the file, then click Choose.
Double-click the file in the spreadsheet manager.

Check file format compatibility

Formats you can open in Numbers

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You can open these file formats in Numbers on iPhone, iPad, Mac, and online at iCloud.com:

All Numbers versions
Microsoft Excel: Office Open XML (.xlsx) and Office 97 or later (.xls)
Comma Separated Values (.csv)
Tab-delimited or fixed-width text files

Formats you can convert Numbers spreadsheets into

Numbers on iPhone or iPad:

Microsoft Excel Office Open XML (.xlsx)
PDF
Comma Separated Values (.csv)
Tab Separated Values (.tsv)

Numbers for Mac:

Numbers ’09
Microsoft Excel: Office Open XML (.xlsx) and Office 97 or later (.xls)
PDF
Comma Separated Values (.csv)
Tab Separated Values (.tsv)

Numbers for iCloud:

Microsoft Excel Office Open XML (.xlsx)
PDF
Comma Separated Values (.csv)

Learn more

Numbers on iPhone, iPad, Mac, and online at iCloud.com use the same file format. If you create or edit a spreadsheet in Numbers on one platform, you can open it in Numbers on any of the other platforms.
You can update to current versions of Numbers on your iPhone, iPad, or iPod touch from the App Store. To update Numbers for Mac, use the App Store app on your Mac.
If you convert a Numbers spreadsheet into Numbers ’09-compatible spreadsheet, learn more about changes that happen when you export to iWork ’09.

iWork '09 is not compatible with macOS Catalina 10.15 and later. To continue using your iWork apps with the latest operating system, update to the latest versions of Pages, Numbers, and Keynote.Granny download for mac.

Open an older iWork document

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Current versions of iWork for Mac apps can open documents created in any version of iWork. To open an older iWork document in Pages, Numbers, or Keynote, double-click the document, or open it from within the app:

Choose File > Open.
Select the document.
Click Open.

If you see a Warnings window

When you open an older iWork document, you might see a Warnings window. This window displays a list of features in your document that are supported in the older version of the app, but aren't available in newer versions of iWork for Mac.

Read about changes that happen when upgrading an iWork document.

Save an older iWork document

The first time you save or edit an older iWork document, you need to confirm how you want iWork to handle the updated document:

Click Upgrade to convert the existing document to the new format.
Click Cancel to cancel the save or edit, leaving your original document unchanged.
Click “Edit a Copy” to convert a copy of the document to the new format and preserve the original in the older iWork format.

Revert an upgraded document

If you've already upgraded your document to the new iWork file format and want to change your document back to a version compatible with earlier iWork apps, use one of these options:

Revert to a previous version

Choose File > Revert To. This removes any changes you made and restores the version of your document that was saved in an earlier version of iWork.

Save a copy in iWork '09 format

If you edited the document and want to preserve the edits, you can save the file as an iWork '09 document. Choose File > Export To. Then, choose Pages '09, Numbers '09, or Keynote '09 as the file format. See changes that occur when exporting to iWork ’09 for information on possible changes to the document.

Changes that happen when you upgrade an iWork document

All apps:

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Rotation is removed from tables and charts.
Table fills are removed.
Grouped wedges in pie charts are ungrouped.
Spotlight metadata is removed.

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Change tracking isn't supported in tables, headers, footers, and master objects. Tracked changes in these locations are accepted as final.
Links to other Pages files are removed.

Numbers:

Table Categories
- Collections of rows in a table with categories are now referred to as “groups.”
- A new column containing group names is added to the table. The column is shown only if categories are turned on. It does not affect column addresses in formulas or charts.
- Function names in calculations for each group now appear in separate label rows.

Keynote:

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The “Require password to exit show” setting is removed. To set a new password, choose Keynote > Preferences > Slideshow, then select “Require password to exit slideshows.” Enter a password when prompted, then click Set Password. This password applies to all presentations played on this computer.
Slides indented more than six levels are promoted to level six.
Links to other Keynote files are removed.
Rotation is removed from object placeholders.
Transitions that aren't available in Keynote for Mac are converted to Dissolve.
The Revolve transition is renamed Object Flip.
Convergence builds are converted to Dissolve.
Builds are removed from master slides and chart legends.
Smart builds are converted to image galleries.

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Changes that happen when you export to iWork ’09

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All apps:

Full Version

Drop caps styles are removed.
Auto-fit for series value labels in charts is turned off. Labels may overlap.
Auto-fit for error bars in charts is turned off. Error bars may overlap.
Charts showing a representative sample of their data instead show all data points.
Curved shadows and contact shadows are converted to drop shadows.
Comments on objects are removed.
Anchored objects are converted to floating or inline objects.
Formulas that aren't available in iWork ’09 are removed. The last calculated values are exported.
Interactive charts are converted to regular charts.
Bubble charts are converted to scatter charts.
Donut charts are converted to pie charts.
Drawings are converted to groups of lines and shapes.
Image galleries are removed. One image from each gallery is exported.
Right-to-left tables (like Arabic and Hebrew) aren't supported.
Vertical text (like Chinese, Japanese, and Korean) isn’t fully supported in iWork '09.
Replies are removed from threaded comments.
Rounded corners in charts are converted to square corners.
Equations authored in Pages, Numbers, and Keynote are converted to images when you export to iWork '09.
Gradient text fills are converted to solid colors.
Image text fills are converted to solid colors.
Non-solid text outlines are converted to solid outlines.
Embedded web videos are converted to images that link to the videos online.

Pages:

Tables of contents are converted to plain text. They don't update automatically in Pages '09.
Right-to-left text (like Arabic and Hebrew) isn’t fully supported in Pages '09.
Annotations are removed.
Page backgrounds are removed.
Links to pages are removed.
Captions are removed from tables placed inline with text.

Numbers:

If a document contains “OR” filters within a column and “AND” filters across columns, all filter rules are exported; “AND” filters are converted to “OR.”
Duration-based filters and conditional highlights are removed.
Right-to-left sheets (like Arabic and Hebrew) aren't supported.
Table Categories
- Categories that group by day of week are changed to group by unique values.
- Chart references to summaries are replaced with the last calculated values.
- Charts that refer to a range that includes cells in multiple groups use the last calculated values instead of references.
- Formulas that refer to a range that includes cells in multiple groups are replaced with the last calculated values.
- Formulas that refer to summaries are replaced with the last calculated values.
Inline objects are moved to sheets.
Links to sheets are removed.
Captions are removed from tables and charts.

Keynote:

Transitions, build-in effects, and build-out effects that aren't available in Keynote '09 are converted to Dissolve.
The Object Flip transition is renamed Revolve.
Emphasis builds are removed.
Comments on table cells are removed.
Inline objects aren't supported and are removed.
Movies and audio do not play during the transition from one slide to the next.